2017 Attendee Info


Welcome

On behalf of the Board of Directors and the Conference Staff, I would like to welcome you to the 2017 Annual Handcrafted Soap and Cosmetic Guild Conference taking place in Las Vegas, Nevada. We hope that you will take away important useful information, meet new friends, talk with some of the largest suppliers in the handcrafted soap and cosmetic industry and really enjoy the time you spend with us.

The following information will familiarize you with the various activities that will take place at the conference, help you arrange your travel, pack appropriately and take advantage of all of the opportunities that the conference has to offer.

Important action items are shown in this style.

If you have any questions please contact me at conference@soapguild.org, I look forward to seeing you in Las Vegas, Nevada, so please introduce yourself!

Leigh O'Donnell
HSCG Executive Director
HSCG Conference Director

Going Green

The HSCG Conference is a paperless conference, we accomplish this by providing all of the teacher handouts in electronic format only. This is beneficial to you, the attendee, because we won’t have to carefully count copies and you will be able to access the handouts from every speaker (not just the presentations you attend) both at the conference and long after it concludes.

Bring a laptop, tablet, notebook or smart phone to access materials and handouts. (Or you can print them out before you arrive)

You will be able to access the electronic files on the HSCG website (login required). From there you will be able to view or download all of the materials. You will also be able to access the schedule, teacher bios, topic titles and other on-the-ground conference details in a mobile-friendly format. The materials will be available from the start of the conference and will remain permanently available to you.

We will still have our 32-page color Conference Program Book in traditional paper format, as well as the popular Coupon Book with special offers from our many Vendor members. And, of course, ballots and other "official" paperwork will still be in paper format. We look forward to working with you on our new "Going Green" goals for the HSCG Conference!

Hotel

The 2017 Annual HSCG Conference will be taking place at the beautiful Tropicana Hotel in Las Vegas, Nevada. The hotel contact information is:

Tropicana Hotel  - A Doubletree Property
3801 Las Vegas Blvd South
Las Vegas, Nevada, 89109
Phone:  800-GO2-TROP

The HSCG has arranged for a block of rooms at a special rates for HSCG Conference attendees. Once the rooms in our block are filled, availability will depend on what other rooms are available in the hotel.

Book your hotel room.

In order to get this special rate, you must use the direct link to our discount page in the Tropicana Hotel reservation system. Reservations must be made before March 31, 2017, or until the room block is filled, whichever comes first.

The discounted rates are available for room nights from April 26 through May 4th, so you can take a few days in the area before and/or after and still get the discounted rates.

NOTE: You'll need a credit or debit card to make your reservation, you will be charged one night room/tax as a deposit, this is fully refundable if you cancel by the cut-off. If the reservation is secured with a debit cart, they will put a hold on funds in your account when you check in. The hold can be up to the full estimated cost of your stay. Reservations secured with credit cards do not get a hold put on the card.

Enter to win your entire hotel stay (up to 4 nights)!

Book your room in The Tropicana and be entered into a drawing to win your entire stay (up to 4 nights).  You must be booked by March 31st to qualify and winners will be announced on the opening day of the conference.  Room and Tax for up to 4 nights will be automatically deducted from your bill.

Food and Drink

Plan on plenty of food while you are at the Conference! Breakfast, morning beverages and afternoon snacks are included every day. Lunch on Monday and Tuesday and the Awards Dinner on Wednesday evening are also included in your Conference registration fee.

On arrival day, May 1st, there will be light food/beverages in the Concept Vault Party, you can visit here fro, 7PM - 8:30PM, after you register.

If you ordered special meals (vegetarian, vegan or gluten free) you will receive a ticket at Registration to place by your plate during meals to inform the server of your meal requirements.

In addition to the food and beverages provided as part of your conference registration, there are many restaurants at the Tropicana Hotel. If you prefer to eat out, or want an additional snack or drink, on-site options are located throughout the hotel and at neighboring properties.   There are two Starbucks Coffee locations in the hotel.

Click here to see the list of restaurants in The Tropicana.

Shirts

2017 Conference Shirts are available for pre-order. This year we have polo shirts and t-shirts for men and women each available in four color choices. Shirts must be ordered in advance (so we can get them made) and will be available at the conference for you to pick up.

Important!

Shirts will NOT BE AVAILABLE TO PURCHASE AT THE CONFERENCE.

Cut-off date for ordering shirts is March 31, 2017.

Advance order your 2017 Conference Shirts.

Seminars

We are offering four all day, intensive seminars on the morning and afternoon of Sunday, April 30th. These seminars are optional; their cost is not included in your registration price. The four different seminars running concurrently, so you’ll have to choose only one.

The price for each seminar is $89, which includes lunch. The sessions are limited to 28 attendees each and several of them are already sold out.

Register now for your Intensive, Full-Day Seminar.

If you have registered for an intensive seminar, be sure to book your flight so you arrive on April 29th and are ready for class on the morning of the 30th of April. There will be a special registration for Seminar Attendees only on the morning of the 30th at 9:00AM before the classes begin.

NOTE:  Class is ALL DAY, there are 2 parts, part 1 is 10:00-12:00, part 2 is 1:00-3:00.  Be sure to show up before 10:00 to register and get ready for class.  If you show up only for part 2, beginning at 1:00, you will have missed half of the class.

Soapers Showcase

Each registered conference attendee* may submit up to three soaps in seven categories. You must sign up and deliver your soaps by May 1st, at 12:00 noon; any soap delivered after that will not be admitted into the showcase. To prepare in advance, download the entry form and have it ready when you arrive.

Click here for complete rules and guidelines.

The Soapers' Showcase categories are:

  • Best Melt & Pour Soap
  • Best Cold/Hot Process Soap
  • Best Hybrid Soap
  • Best Pet Soap
  • Best Scent
  • Best Packaging
  • Best Conference-Themed Soap
  • Something Different (all)

Every attendee will receive one (1) Soapers Showcase ballot when they register, which is used to vote on the soaps presented in the Soapers Showcase. Winners in each of the different categories, based on votes received, will be announced at the Awards Dinner on Saturday evening and posted to a special page on the HSCG website.

All soaps in the Soapers Showcase will be donated to a local shelter, unless other arrangements are made. Any attendee, whether participating in the Soapers Showcase or not, is encouraged to bring additional soaps to donate.

* NOTE: HSCG Staff, Board of Directors, Conference Volunteers, Conference Exhibitors and Conference Speakers are not eligible to participate in the Soapers' Showcase.

 

Discounted Tickets to Cirque du Soleil Shows on May 1st and 2nd!

 
Working with Cirque du Soleil, we have obtained a number of discounted show tickets for performances on May 1st and May 2nd.

The two shows are:

Michael Jackson One (Mandalay Bay) May 1st @ 7:00PM
Cirque du Soleil: Ka (MGM Grand) May 2nd @ 7:00PM

The performances are both within walking distance from The Tropicana (or there is a tram) and show time is at 7:00PM.

Tickets will be picked up at the conference, we will have a table set up in the Exhibitor Area.

Deadline for purchase is April 15th, so don't delay if you want to see one (or both) of the shows.

Book here for Cirque du Soleil - Michael Jackson One - May 1 @ 7PM

Book here for Cirque du Soleil - Ka - May 2 @ 7PM

Please note that this is a transaction between you and Cirque du Soleil. The HSCG worked with them to provide a group discount. We hope that you are able to take advantage and enjoy the show(s)!

Travel

Airport / Airlines

The closest airport is Las Vegas McCarron International Airport (LAS), it is served by: Air Canada, AirTran, American, Delta, Frontier, Southwest, and United.

Information about Ground Transportation and Parking at the hotel can be found on the "Transportation" page of the conference website.

Certification

HSCG members may take certification exams at the conference. There will be two testing periods offered:

  • April 30th at 6:00 pm, and
  • May 1st at 6:00 pm

At the conference, check in at the Certification table to complete your registration and schedule your exam. Members may take multiple exams (for example, Basic MP and CP/HP Exams or Basic and Advanced MP Exams). When taking two exams on the same track the first exam must be passed before taking the next exam. Bring a calculator (no smartphone allowed) and pencils or pens with you to the exam as they will not be provided.

For those planning on taking Advanced Certification exams, a sample bar soap is required (see Advanced Certification overview). Soaps submitted for Advanced Certification must be turned in to the Certification table, with paperwork, by noon on the first day (May 1st).

Register in advance for your Certificaton Exam(s).

The cost of registration at the conference will include an additional $10 administrative fee.

Annual Meeting

The Handcrafted Soap and Cosmetic Guild Annual Meeting for 2017 will be held during lunch on Tuesday, May 2nd. The meeting is limited to members only. A separate lunch will be provided for non-members.

If possible, members should review the 2017 Annual Meeting Agenda, Election Procedures, and Review of Parliamentary Procedure.

Attending members will also receive information packets at registration with materials to review before the meeting.

Any member may introduce business at the annual meeting and/or may request an item be placed on the agenda. To place an item on the agenda, contact the HSCG Secretary at secretary@soapguild.org.

Packing

Dress is comfortable/casual. Unless you plan to dine out, there’s no need to bring "dress up" clothes. You may want to pack layers. Based on historical averages, days should be in the low to mid-80's and nights in the low 70's.

If you plan to use the resort facilities, bring bathing suit, sandals, sneakers – there are several pools, a spa, casino, several restaurants and a few in house theaters (productions vary). The resort also has a very nice fitness center.

NOTE: MEETING ROOMS ARE NOTORIOUSLY COLD! Please plan ahead and bring a sweater or lightweight jacket. We have no control over the temperature in the meeting rooms.

Photos

During the conference, there will be photographers and videographers roaming around documenting the Conference.  To make our attorney happy, all attendees need to sign a photo/video release.

If you are getting certified, the photographer will be available to take your picture with your certificate. He will also take pictures of Soapers' Showcase winners. If you want a special picture taken, speak to the photographer to make arrangements.

Pictures will be uploaded to your Member Dashboard, and you will be able to download them after the conference for your own scrapbook or press releases.

Social Media Scavenger Hunt

You could be on of the lucky winners of The Social Media Scavenger Hunt!  Three amazing prizes will be awarded to three lucky winners!

The prizes will be:

  • 1st Prize - $520 for Membership and Insurance (Join or Renewal)
  • 2nd Prize - One (1) Ticket to the 2018 Conference in Atlanta, GA
  • 3rd Prize - $140 for Membership  (Join or Renewal)

The contest starts the moment you head out the door to the Conference and ends at NOON on May 3rd.  Use the hashtag #HSCG2017 and #HSCGScavengerHunt, then post on Facebook, Instagram and Twitter.

Here is your list of targets:

  • A post about traveling to the 2017 Conference (photos welcome)
  • Photo with your favorite Vendor
  • Photo at The Tropicana Pool
  • Photo at The Tropicana Casino
  • A Selfie with a Board Member (Red Shirts)
  • Photo with your favorite Speaker
  • A Photo Bomb in the Conference Space
  • Photo of your favorite Meal
  • Photo of your favorite Conference Gift
  • Photo of your favorite Conference Staff or HSCG Staff Member

All submissions will be evaluated by the HSCG Social Media Team and their decision in final.  Winners will be announced at the Annual Awards Dinner on May 3rd.  Good luck!

Shipping

The Tropicana has a Fedex store in the lobby, near our conference area.  You can use them for shipping, printing and office supplies.  In addition, UPS will be in house starting on Wednesday, May 3rd at NOON until 5PM and on May 4th, at 8:00AM to NOON.  UPS Shipper numbers are not permitted, you must use cash, credit or debit cards to pay for your shipping services.