Register for the 2018 US Conference

2018 US Conference Attendee Info


On behalf of the Board of Directors and the Conference Staff, I would like to welcome you to the 2018 Annual Handcrafted Soap and Cosmetic Guild Conference taking place in Atlanta, Georgia. We hope that you will take away important useful information, meet new friends, talk with some of the largest suppliers in the handcrafted soap and cosmetic industry and really enjoy the time you spend with us.

The following information will familiarize you with the various activities that will take place at the conference, help you arrange your travel, pack appropriately and take advantage of all of the opportunities that the conference has to offer.

Important action items are shown in this style.

If you have any questions please contact me at, I look forward to seeing you in Atlanta, Georgia, so please introduce yourself!

Leigh O'Donnell
HSCG Executive Director
HSCG Conference Director

Going Green

The HSCG Conference is a paperless conference, we accomplish this by providing all of the teacher handouts in electronic format only. This means that you can access all speaker materials, not just the handouts from the sessions you attended!

Bring a laptop, tablet, notebook or smart phone to access materials and handouts. 

You will be able to access the electronic files on the HSCG website (login required) and the Whova app. From there you will be able to view or download all of the materials. You will also be able to access the schedule, teacher bios, topic titles and other on-the-ground conference details in a mobile-friendly format. The materials will be available from the start of the conference and will remain available until August 31st, 2018.

The Conference Program Book is provided to each attendee and contains vital information about the event, including the schedule, session topics and more. Ballots for the Soapers Showcase and tickets to meals will also be provided; make sure to hang on to these items!

Whova, the HSCG Annual Conference App

We're excited to announce that the 2018 Handcrafted Soap and Cosmetic Guild Annual Conference in Atlanta, GA (May 2-5) has a free, official app which you can download from the App store or Google Play. With Whova, you can:

  • View the event agenda and plan your schedule
  • Post and read messages in the event bulletin board
  • Plan ahead whom to meet at the event by browsing attendee profiles in advance
  • Send in-app messages and exchange contact info
  • Receive real time event updates from organizers
  • Access maps, hotel info and parking directions
  • Get presentation handouts from Speakers 
  • Participate in Contests and win awards
Get our official event app
For Blackberry or Windows Phone, Click here

If you did not receive an email with the invitation code, please email and we will be happy to send it to you!


The 2018 Annual HSCG Conference will be taking place at the beautiful Westin Peachtree in Atlanta, Georgia. The hotel contact information is:

Westin Peachtree Plaza Hotel
210 Peachtree St NW
Atlanta, GA 30303
Phone:  404-659-1400

The HSCG has arranged for a block of rooms at a special rates for HSCG Conference attendees. Once the rooms in our block are filled, availability will depend on what other rooms are available in the hotel.

Book your hotel room.

In order to get this special rate, you must use the direct link to our discount page in the Westin Peachtree reservation system. Reservations must be made before March 31, 2018, or until the room block is filled, whichever comes first.

The discounted rates are available for room nights from April 24th through May 9th, so you can take a few days in the area before and/or after and still get the discounted rates.

NOTE: You'll need a credit or debit card to make your reservation. Your card will not be charged unless you cancel your reservation after 6:00 PM hotel time on 04/23/2018, in which case the forfeiture amount is 1 night stay.

Enter to win your entire hotel stay (up to 4 nights)!

Book your room in Westin Peachtree Plaza and be entered into a drawing to win your entire stay (up to 4 nights).  You must be booked by March 31st to qualify and winners will be announced on the opening day of the conference.  Room and tax for up to 4 nights will be automatically deducted from your bill.

Food and Drink

Plan on plenty of food while you are at the Conference! Breakfast, morning beverages and afternoon snacks are included every day. Lunch on Thursday and Friday and the Awards Dinner on Saturday evening are also included in your Conference registration fee.

If you ordered special meals (vegetarian, vegan or gluten free) you will receive a ticket at Registration to place by your plate during meals; this will help your server identify your preferences. If you have dietary restrictions that do not fall into the available categories, please reach out to the Westin Peachtree in advance to discuss options.

In addition to the food and beverages provided as part of your conference registration, there are restaurants at the Westin Peachtree. Onsite, Bar 210 is a casual setting for a light bite, The Cafe serves a Southern-style buffet breakfast, and the Sun Dial Restaurant Bar & View offers lunch and dinner in a more formal setting with incredible views of Atlanta. There is also a Starbucks located in the lobby.

Click here to see the list of restaurants in The Westin Peachtree Plaza.


2018 Conference Shirts are available for pre-order. This year we have polo shirts for men and women and unisex T-Shirts each available in a variety of color choices. Shirts must be ordered in advance (so we can get them made) and will be available at the conference for you to pick up.



Cut-off date for ordering shirts is March 31, 2018.

Advance order your 2018 Conference Shirts.


We are offering six all day, intensive seminars on the morning and afternoon of Wednesday, May 2nd. These seminars are optional; their cost is not included in your registration price. The six different seminars run concurrently, which means you will only be able to attend one.

The price for each seminar is $89, which includes lunch. The sessions are limited to 30 attendees each and several of them are already sold out.

Register now for your Intensive Seminar.

If you have registered for an intensive seminar, be sure to book your flight so you arrive on May 1st and are ready for class on the morning of May 2nd. Registration begins at 9:00 am.

NOTE:  Class is ALL DAY, there are two parts:  part one is 10:00-12:00 and part two is 1:00-3:00.  Be sure to show up before 10:00 to register and get ready for class.  If you show up only for part two, you will have missed half of the class.

Soapers Showcase

Each registered conference attendee* may submit up to three soaps in nine categories. You must sign up and deliver your soaps by May 3rd, at 12:00 noon; any soap delivered after that will not be admitted into the showcase. To prepare in advance, download the entry form and have it ready when you arrive.

Click here for complete rules and guidelines.

The Soapers' Showcase categories are:

  • Best Melt & Pour Soap
  • Best Cold/Hot Process Soap
  • Best Hybrid Soap
  • Best Pet Soap
  • Best Scent
  • Best Packaging
  • Best Conference-Themed Soap
  • Something Different (all)
  • PLUS - The Ugliest, Stinkiest most horrible soap that is entered into the Ugly Soap Contest will win a very special gift.

Every attendee will receive one (1) Soapers Showcase ballot when they register, which is used to vote on the soaps presented in the Soapers Showcase. Winners in each of the different categories, based on votes received, will be announced at the Awards Dinner on Saturday evening and posted to a special page on the HSCG website.

All soaps in the Soapers Showcase will be donated to a local shelter, unless other arrangements are made. Any attendee, whether participating in the Soapers Showcase or not, is encouraged to bring additional soaps to donate.

* NOTE: HSCG Staff, Board of Directors, Conference Volunteers, Conference Exhibitors and Conference Speakers are not eligible to participate in the Soapers' Showcase.


Airport / Airlines

The closest airport is Hartsfield-Jackson Atlanta International Airport (ATL). A complete list of airlines who fly into ATL can be found here

Information about Ground Transportation and Parking at the hotel can be found on the "Transportation" page of the conference website.


HSCG members may take certification exams at the conference. There will be two testing periods offered:

  • May 2nd at 6:00pm
  • May 3rd at 5:30pm

At the conference, check in at the Certification table to complete your registration and schedule your exam. Members may take multiple exams (for example, Basic MP and CP/HP Exams or Basic and Advanced MP Exams). When taking two exams on the same track the first exam must be passed before taking the next exam. Bring a calculator (no smartphone allowed) and pencils or pens with you to the exam as they will not be provided.

For those planning on taking Advanced or Expert Level Certification exams, sample soap bars are required (see Advanced Certification overview or Expert Certification overview). Soaps submitted for Advanced Certification must be turned in to the Certification table, with paperwork, by noon on the first day (May 3rd).

Register in advance for your Certificaton Exam(s).

The cost of registration at the conference will include an additional $10 administrative fee.

Annual Meeting

The Handcrafted Soap and Cosmetic Guild Annual Meeting for 2018 will be held during lunch on Friday, May 4th. The meeting is limited to members only. A separate lunch will be provided for non-members.

If possible, members should review the 2018 Annual Meeting Agenda, Election Procedures, and Review of Parliamentary Procedure.

Attending members will also receive information packets at registration with materials to review before the meeting.

Any member may introduce business at the Annual Meeting and/or may request an item be placed on the agenda. To place an item on the agenda, contact the HSCG Secretary at


Dress for the conference is comfortable and casual. Make sure that you wear comfortable shoes that are good for walking; you'll be buzzing between the sessions and the Exhibitor Hall all day every day! 

Spirit Days

This year, conference attendees are encouraged to participate in Spirit Days!

May 3rd: Local Spirit

Show us where you come from! We want to see your state colors, your infamous county food, and your historic landmarks, and we want you to wear them. Be creative!

May 4th: Company Spirit

This is the day to truly represent your company with your clothes! Branded apparel, props, etc are all welcome on this day, as long as they relate to your company.

May 5th: HSCG Spirit

Show us some love on the last day of the conference with your official HSCG goodies! Don't worry if you don't have a branded shirt to wear, aprons will be available at the venue or you can order your very own 2018 Conference Shirt here.

A note about Spirit Days: We encourage creativity and individuality, but please be mindful of any head pieces or anything that could obstruct the vision of attendees seated behind you in sessions.

If you plan to use the resort facilities, bring bathing suit, sandals, sneakers – there is a pool and fitness center onsite.

NOTE: MEETING ROOMS ARE NOTORIOUSLY COLD! Please plan ahead and bring a sweater or lightweight jacket. We have no control over the temperature in the meeting rooms.


During the conference, there will be photographers and videographers roaming around documenting everything! To make our attorney happy, all attendees need to sign a photo/video release.

If you are getting certified, the photographer will be available to take your picture with your certificate. He will also take pictures of Soapers' Showcase winners. If you want a special picture taken, speak to the photographer to make arrangements.

Pictures will be uploaded to your Member Dashboard, and you will be able to download them after the conference for your own scrapbook or press releases.

Conference Contests

This year we are switching things up with a few new contests to give you more opportunities to win awesome prizes!

Atlanta Treasure Hunt

Throughout the conference, we will be dropping clues for you to follow in our first Treasure Hunt! There will be five silver soap bars and one golden soap bar hidden somewhere during the event; where are they? We'll never tell! We can tell you that these will be the most coveted soap at the conference. If you can find a silver soap bar, you'll win a $50.00 gift certicate to the HSCG Shopping Cart! Find the golden soap bar, and you'll win a full conference registration to the 2019 Annual Conference!

Make sure to keep an eye on our social media profiles and on Whova for more information!

Caption Contest

Add a caption to any shared photo or post a new photo and create a caption for it-then, share it on Whova and on social media!

Winners will be chosen by likes, so make sure your photo is public and use the hashtag #hscg18.

The winner of the Caption Contest gets to choose between a complimentary Professional Membership and Standard Insurance for on year ($525 value) -OR- (1) one ticket to the 2019 Conference in Dallas, TX at the Gaylord Texan resort ($600 value). 

Photo Contest

Show us your favorite meal, the speakers you love and the exhibitors you meet! We want to see the conference from your point of view; snap some pictures and post them to Whova and social media for everyone to see!

Like the Caption Contest, winners will be chosen based on likes-make sure your post is public and that you use the hashtag #hscg18!

The winner of the Caption Contest gets to choose between a complimentary Professional Membership and Standard Insurance for on year ($525 value) -OR- (1) one ticket to the 2019 Conference in Dallas, TX at the Gaylord Texan resort ($600 value). 

A note about the Caption and Photo Contests: Please be sure that all content is appropriate. No vulgar, hateful, harassing, political content will be accepted or tolerated.

Contact Us

We hope you enjoy the 2018 Annual Conference in Atlanta as much as we've enjoyed planning it for you! If you have any questions about the conference, send an email to and we will be happy to help.

Register for the 2018 US Conference

Get our official event app

Blackberry or Windows Phone

44 days
to the
2018 US Conference!

The 2018 Conference is sponsored in part by:

If you are interested in becoming a sponsor for the 2018 US Conference, please email the Conference Sponsorship Coordinator at . The 2018 Sponsorship Brochure (.pdf file) is available and has detailed information about the available sponsorship and exhibitory opportunities.