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Policy and Procedures

The policies of the HSCG serve guide the governance and operations of the organization. They are carefully reviewed by the Policies, Procedures and Bylaws Committee to ensure compliance and agreement with the HSCG Bylaws as well as applicable state and federal laws and regulations.

o become official, policies must be approved by the Board of Directors. Per the board’s recommendation, significant policies or changes must also approved by the HSCG membership at the Annual Meeting. Current policies are listed below.

Membership

Member Pledge

The HSCG Code of Ethics, written as a a member pledge ("A member of the HSCG shall ...")

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Position Statement

Official position statement of the HSCG concerning what is considered "handcrafted"

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Certification Program

Description of the HSCG Certification Program and how it works.

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Cut to the Trace eZine

Details of the Cut To The Trace eZine, including what it should contain, publishing schedule, and contribution guidelines.

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E-News: Classes

What is included in the Classes eNews, when it is sent and to whom.

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E-News: Vendor Specials

Procedures and requirements for submitting information for the Vendor Specials eNews,; how the eNews is formatted.

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Facebook Posting Rules

Rules for posting on HSCG Facebook pages and in HSCG Facebook groups.

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Local and Regional Gatherings

How the HSCG supports local and regional gatherings, and the procedures and responsibilities for doing so.

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Member Benefits

Summary of member benefits.

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Member Online Listings

What online listings are available to members, which membership level(s) they apply to, how to submit information and how the information is displayed.

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Membership Expirations and Renewals

How lapses of membership are handled, including assignment of new member number.

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Teacher Program

Specifications, requirements, procedures and administration of the HSCG Teacher Program.

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Soapers Showcase Hall of Fame

Requirements for and benefits of the Soapers Showcase Hall of Fame

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Board of Directors

Annual Strategy Meeting

Purpose of the Annual Strategy Meeting, what should be accomplished and who attends.

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Board Meeting Minutes

Procedural guidelines for taking and posting minutes of Board of Director meetings.

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Board Protocol

Protocol for HSCG Board Members.

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Ethics / Ethics Procedures

Code of Ethics

Coe of Ethics for HSCG members. Approved by membership.

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Ethics Formal Complaint Form

Form for making a formal ethics complaint.

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Ethics Procedures: Violations of HSCG Code of Ethics

Procedures for reporting and handling ethics complaints against HSCG members.

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Conference

Board Responsibilities at the Conference

What the responsibilities of Board Members are at the Annual Conference.

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Recording of Conference Speakers

Policy on recording speakers at the annual conference.

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Vendor Member Conference Benefits

Benefits for HSCG Vendor Members at the Annual Conference.

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Wait Lists

How wait lists for exclusive or sold out items are administered.

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Committees

Committee Protocol

A guide to the responsibilities and duties for Committee Members.

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Committee Reports

What should be included in a committee report and how it should be formatted.

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Administration / Finances

Alcohol Policy

HSCG Policy concerning purchasing alcohol with HSCG funds.

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Brand Book

Specifications on preparation and use of HSCG Brand Book

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Conflict of Interest Statement

What a conflict of interest is, and how it is addressed.

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Corporate Record Book

What corporate records must be kept and how, and the responsibilities for doing so.

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HSCG Debit and Credit Cards

Who can be issued an HSCG Credit or Debit card, the requirements and restrictions for doing so, and the responsibilities of anyone issued a credit or debit card.

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Do Not Contact Status

Creation of a "Do Not Contact" status, procedures for assignment and review.

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Expense Reimbursements

What expenses may be reimbursed and the procedures for getting reimbursement when applicable.

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Financial Management

Overview of HSCG financial management, accounts, budgets, signatories, accounting and oversight.

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Financial Reporting

Standards for financial reporting to the membership at the Annual Meeting.

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Hiring Policy

Defines HSCG hiring practices and procedures.

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Important Files and Documents

How important files and documents of the HSCG are handled.

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Online Information Access

Who is authorized to access online HSCG information and for what purpose; who is responsible for keeping access security up-to-date.

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Record of Assets

What records must be maintained for HSCG assets, and who is responsible for doing so.

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Renewal Reminders

Requirements for sending renewal reminders to members.

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Teleconferencing

Policies on the use of teleconferencing services.

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Use of HSCG Property

Responsibilities for those authorized to use HSCG property and/or electronic devices.

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Travel Policy

Requirements for any travel purchased or reimbursed by the HSCG.

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Legal Matters

Disclosure of Information

What corporate information must be available to all members and what information may be otherwise disclosed under specific circumstances.

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Intellectual Property

How the rights to intellectual property created by volunteers and staff are handled.

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Legal and Professional Advice

Description and of legal and professional advice and information and the HSCG staff responsibilities concerning same.

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Privacy Policy

Privacy policy for the HSCG.

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Whistleblowers

Policy for the protection of whistleblowers and explaining the procedure for investigation and taking action.

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